After School Programs

The AYCC is proud to work with families to provide affordable, quality childcare options. We accept third party funding from many organizations, including the State of Maine, Department of Health and Human Services. Additionally, we offer financial assistance for some of our childcare programs and strive to do our best to connect area families with funding assistance so that children have the best possible opportunities for safe, quality childcare after school.

Contact

Danielle Bragg, Registrar & Billing Specialist

207-873-0684 x 787 / email

Financial Assistance

The AYCC offers a variety of financial options for families interested in attending our childcare programs. ALl registration forms include the application for assistance. Our Registrar & Billing Specialist reviews all applications and will reach out to each family with options for their family.

Third Party Childcare Assistance

This process must be completed and approved PRIOR to the child attending the program, unless personally paying for your child care fees.

If your family qualifies for any third party childcare assistance/subsidy, you MUST first obtain childcare assistance or reimbursement prior to the child’s attendance in the program. The most commonly utilized and accepted are the Child Care Affordability Program (CCAP) and Transitional Child Care (TCC). **Notes:  The Childcare Affordability Program is formerly known as the Childcare Subsidy Program (CCSP).

You may qualify for Transitional Child Care (TCC) If you have received TANF  in the last 12 months, or been open TCC in the last 30 days, have earnings at the time TANF closed, and are working now. If “yes” to all, you maybe be  potentially eligible for Transitional Child Care.

Contact the Child Care Unit: (207) 624-5200; Email: Childcare.dhhs@maine.gov; or visit your local DDHS office for more info.

If “no” to any TCC questions, Are you a parent who is: working, in school, in a job training program, or a guardian that is the age of 65 with retirement documentation? See income guidelines to the below:
If income eligible, you may be potentially eligible for the Child Care Affordabilty Program.

There are three ways to apply for CCAP:

1. You can apply online: Click here
2. Call (207) 624-7999 or 1-877-680-5866; or
3. Visit your local DHHS office for more information.
4. You may also contact Danielle Bragg, AYCC Registrar & Billing Specialist for assistance – email programbilling@clubaycc.org or call 207-873-0684 x787.

**Important**

It is the parent/guardian’s responsibility to report any absences to the Childcare Site Coordinator for the program the child attends. These are considered excused absences and each child is allowed a limited amount of absences.

• Those utilizing third party funding for childcare must have a minimum attendance of 6 hours per week after school. During school vacations, children must have minimum attendance of 30 hours.
• Any absence not reported to Childcare Site Coordinators would be considered unexcused, and must be reported to CCSP. This may result in a change or loss of third party funding.
• As of September 30, 2023 CCAP’s Parent Fee Waiver (for qualifying households) and Enrollment vs
  Attendance Billing under the American Rescue Plan Act (ARPA) will end. Parent’s will be responsible for their weekly parent fee assessed by CCAP. In addition, youth will need to attend a minimum of 6 hours per week. Families will be responsible for any fees not covered in the event of unexcused absences reported to CCAP.

State of Maine Income Eligibility Guidelines

Effective December 9, 2023

Childcare Fees

• $72.50/week, per child
• $14.50/day, per child (all locations but Waterville)
• Financial Assistance is available at most locations.
• Third party payors are also accepted, such as the State of Maine’s Childcare Affordability Program (CCAP).

• All programs are licensed by the State of Maine, Department of Health and Human Services.
• The Waterville location is accredited by the Council on Accreditation
• All childcare staff must be enrolled with the Rising Stars for Maine, formerly known as Maine Roads to Quality Professional Development Network, and complete mandatory training each year.

Locations

• Alfond Youth & Community Center, Waterville
• Atwood Primary School, Oakland
• Benton Elementary School, Benton
• China Primary School, China
• Mill Stream Elementary School, Norridgewock
• North End Learning Center, Waterville

Hours of Operation

• Waterville – Mon-Fri 2:15-6:00 pm
• Atwood – Mon-Fri 2:30-5:30 pm
• Benton – Mon-Fri 2:50-5:30 pm
• China – Mon-Fri 2:30-5:30 pm
• Mill Stream – Mon-Fri 2:15-5:30 pm
• North End Learning Center – Mon-Fri 2:30-5:30 pm

Generally the sites are open for all In-Service, Early Release, School Vacations, and some snow days. School Vacations require additional registration and payment.

All programs are closed on the following 2023-2024 holidays:

• Labor Day – Monday, September 4
• Thanksgiving & the day after – Thursday, November 23 & Friday, November 24
• Christmas Day & the day after – Monday, December 25 & Tuesday, December 26
• Memorial Day – Monday, May 27

Policies

1. Payments are due in full on Sundays before the upcoming week of service. See example calendar at the right.
   1. Payments not received on Sundays in advance will incur a $10.00 late payment fee and could result in the loss of space in the childcare program.
   2. Late fees must be paid prior to attendance.
   3. If your child is sent to the program from the bus without payment, then the parent will be called to make an immediate payment and/or immediate child pick-up.
2. Payments may be made in cash, check (payable to AYCC), credit/debit.
   1. Payments are accepted via phone (207-873-0684), in person at the AYCC, or online
   2. Payments may be auto-scheduled from a bank or credit card account. Additional paperwork (page 22 of registration) is required and written notice for any changes must be provided in writing 14 days prior to the next billing cycle.
   3. Payments declined or returned for non-sufficient funds (NSF) will incur an additional fee between $10.00 – $30.00 per instance and must be paid immediately in addition to the total of the original fee that was returned. Personal checks and auto-scheduled payments will no longer be accepted after 2 instances of returns.
3. Under all circumstances, a paid two-week notice is required for removing the child from any of our childcare programs.
4. Aspire cards are not accepted at the AYCC. Direct withdrawal is required to use Aspire for all AYCC childcare programs.
5. Those receiving third party assistance (i.e. State of Maine, etc.) are required to speak with AYCC Registrar & Billing Specialist, Danielle Bragg prior to the child’s attendance for any program. Danielle can be reached at 207-873-0684 x 787 or email programbilling@clubaycc.org

• Experienced and Caring Staff: Our dedicated team of experienced educators and childcare professionals is passionate about creating a positive and supportive environment for your child’s growth and development.
• Balanced Curriculum: We offer a well-rounded curriculum that includes a mix of educational, recreational, and creative activities. These activities are designed to encourage curiosity, critical thinking, and imaginative play.
• Homework Support: Our staff provides homework assistance to help students with their school assignments, promoting a sense of responsibility and academic achievement.
• Enrichment Activities: We offer a wide range of enrichment activities that allow children to explore various interests and talents. These may include arts and crafts, sports, music, dance, and more.
• Nutritious Snacks: We provide daily snacks that are nutritious and delicious, ensuring your child has the energy to engage in our activities.
• Safe and Secure Environment: Your child’s safety is our top priority. Our facilities are equipped with modern safety measures, and all staff members undergo thorough background checks.
• Program Schedule: Our programs run in the afternoons on regular school days. We also offer extended care options for early release days, some snow days, and school vacations.
• Registration and Fees: Information regarding registration procedures, program fees, and payment schedules can be found this handbook. We strive to make our program accessible to all families and offer various payment options.
• Behavioral Expectations: We believe in promoting a positive and respectful atmosphere where all children can thrive. Our policies outline our approach to discipline and encourages open communication with parents/guardians to address any behavioral concerns constructively.
• Communication: Open and clear communication is essential for the success of our program. In this section, you’ll find information on how we stay in touch with parents/guardians, including newsletters, parent-teacher conferences, and online communication platforms.
• Health and Safety: We take every precaution to maintain a healthy and safe environment for all participants. These policies provide details on illness, medications, emergency procedures, and allergy management.

Thank you for entrusting your child to our care.

Registration options for youth ages 5-12.

Registration

Handbook

Application for Counselors in Training (CIT’s) for ages 13-15. **Application requires 2 letters of reference & approval from Childcare Director.

CIT Application

Other Documents

Childcare Financial Aid Application

Automatic Payment Document

Waterville Activites Form

Families may request childcare tax statements by completing the form below, or placing a request with the Welcome Center by calling 207-873-0684. Requests will be processed in the order they are received.

Please allow 7-10 business days for the email due to the volume of requests received.

Contact Wendy Grenier at wgrenier@clubaycc.org or at 207-873-0684 for information regarding your request.

**Please note that the AYCC runs childcare programs under both the Boys & Girls Clubs or the YMCA’s Tax Identification Numbers, and you will be provided with the appropriate information with the receipt.

Statement Request Form

Our After School Program locations each offer camps during the regular school vacation weeks – December, February, and April each year. Each vacation camp requires registration and full payment at the time of registration.

April Vacation Camp runs April 15-19

Details:

• Monday-Friday from 7:00 am-5:30 pm
• $35.00/day for Members (per child)
• Financial Assistance is available.
• Program is held at all five sites (Atwood, Benton, China, Mill Stream, and Waterville).

April Camp’s theme is Muddy Boots & Flower Shoots

April Camp Registration is NOW OPEN!

• Students from Waterville and Winslow Public Schools, RSU18, and MSAD49 districts may attend the Waterville location.
• Children must be enrolled at the school where they attend childcare for our satellite locations.
• Students must be ages 5-12 and entering Kindergarten for the 2023-2024 school year for Atwood, China, and Waterville.
• Students must be ages 4-12 to enroll at Mill Stream.
• Counselor-in-Training (CIT) programs are available at most sites for ages 13-15